ESG EVIDENCE READINESS

Is this ESG evidence actually usable?

Check whether one ESG document actually supports the answer you want to give by reviewing statement fit, entity, scope, period, source, validity and traceability.

Start the tool All resources

Interactive check

Take one specific evidence document.

Choose an invoice, report, policy, certificate, calculation or internal data table. Then answer the 30 checks with Yes, Unclear or No.

The goal is not to label evidence as accepted or compliant. The check helps you find visible gaps before using the document in a customer questionnaire, ESG request or internal ESG file.

What type of evidence are you checking?

Used only for your current local check.

Section 1

Does the evidence actually support the statement?

Start with the statement you need to support, not with the document.

Progress in Does the evidence actually support the statement?: 0 of 5 checked · 5 open

Punkt 01

Does the evidence directly support the statement or metric you plan to submit?

A document on the same topic is not enough if it does not support the specific answer.

Punkt 02

Is the relevant content specific enough to make the statement traceable?

General sustainability wording does not prove a concrete action, metric or implementation.

Punkt 03

Can the planned answer be derived without stretching or over-interpreting the evidence?

The answer should not say more than the document actually supports.

Punkt 04

Is this evidence type appropriate for the statement?

A policy can support a formal commitment, but it does not automatically prove implementation.

Punkt 05

Is the evidence consistent with other answers, documents and metrics used for the same request?

Different periods, definitions or sources can create apparent contradictions.

Section 2

Does it apply to the right organisation and scope?

Evidence can be accurate but unusable if it covers a different entity, site or organisational boundary.

Progress in Does it apply to the right organisation and scope?: 0 of 5 checked · 5 open

Punkt 06

Does the evidence apply to the same legal entity that is answering the ESG questionnaire or request?

Check group, parent-company and subsidiary documents particularly carefully.

Punkt 07

If the evidence is group-level, is it clearly documented that your entity is covered?

A group policy or certificate should not be assumed to cover every entity automatically.

Punkt 08

Does the evidence cover the site or sites your answer refers to?

An invoice for one plant does not automatically prove consumption across all sites.

Punkt 09

Does the evidence cover the relevant activity, business unit or organisational unit?

Punkt 10

Is it clear which sites, activities, employee groups or data are excluded from the evidence?

A defined exclusion is better than an unclear scope.

Section 3

Does it match the requested period?

ESG data is often requested for a specific financial year, reporting year or point-in-time status.

Progress in Does it match the requested period?: 0 of 5 checked · 5 open

Punkt 11

Does the evidence relate to the period requested by the customer or questionnaire?

Punkt 12

Is the relevant period clearly visible in the document?

For example through billing period, financial year, issue date or validity period.

Punkt 13

Does the evidence cover the required period completely?

Three monthly invoices are not enough for an annual figure unless the gap is handled transparently.

Punkt 14

Have you checked whether a newer version or newer data exists?

Punkt 15

Is it clear whether the evidence describes a historic position or the current state?

Old evidence should not be used as proof of a current state if the situation may have changed.

Section 4

Is the source reliable and traceable?

Useful ESG evidence starts with an identifiable source and a clear path back to the original data.

Progress in Is the source reliable and traceable?: 0 of 5 checked · 5 open

Punkt 16

Is the source of the underlying information or metric clearly identifiable?

Punkt 17

Is a primary source available or accessible?

Examples include an original invoice, meter reading, payroll export, official certificate, waste record or approved policy.

Punkt 18

If data was manually transferred or combined, has it been checked for errors?

Punkt 19

If the evidence contains a calculated metric, are input data, method and key assumptions documented?

This is especially relevant for emissions, energy, intensity and aggregated metrics.

Punkt 20

Are the unit, definition and denominator of the metric clear?

For example kWh, MWh, litres, tCO2e, FTE, headcount or percentage.

Section 5

Is it current, valid and internally approved?

A document can be technically correct but still unsuitable if it is expired, replaced, in draft or unconfirmed.

Progress in Is it current, valid and internally approved?: 0 of 5 checked · 5 open

Punkt 21

Is the evidence valid or still substantively current for the relevant point in time?

Punkt 22

For versioned documents, is it clear which version is currently used?

Punkt 23

Have you checked whether the evidence has been replaced by a newer version?

Punkt 24

Is the document final or internally approved, rather than a draft?

A draft policy should not be presented as an already applicable company policy.

Punkt 25

Can the responsible internal person or function confirm the evidence content?

For example Finance, HR, Quality, Facility Management, EHS, Procurement or Management.

Section 6

Can a third party trace the answer back to the source?

The goal is a clear chain from customer question to answer, evidence and underlying source.

Progress in Can a third party trace the answer back to the source?: 0 of 5 checked · 5 open

Punkt 26

Can you clearly trace which customer question this evidence supports?

Punkt 27

If a metric is used, could another person reproduce how it was produced from the source data?

Punkt 28

Is the evidence named or referenced so it can be found again later?

A useful filename or internal reference makes later customer requests easier.

Punkt 29

Are important assumptions, limitations or explanations documented where needed?

Punkt 30

Will company data and statements be internally confirmed before external use?

The person preparing the response should not confirm company facts or binding statements alone.

Your evidence overview

Check not complete

Answer all relevant checks to see open risks and next steps.

Checks
30
Yes
0
Unclear
0
No
0

Open points

No red flags from the current answers.

Still to clarify

No checks marked unclear.

ESG Evidence Readiness Check

Created with the evipace ESG Evidence Readiness Check

Evidence
No internal label
Evidence type
Not selected yet
Print date
August 27, 2026
Result
Check not complete

Answer all relevant checks to see open risks and next steps.

Checks
30
Yes
0
Unclear
0
No
0

1. Does the evidence actually support the statement?

CheckQuestionAnswer
01Does the evidence directly support the statement or metric you plan to submit?Not answered
02Is the relevant content specific enough to make the statement traceable?Not answered
03Can the planned answer be derived without stretching or over-interpreting the evidence?Not answered
04Is this evidence type appropriate for the statement?Not answered
05Is the evidence consistent with other answers, documents and metrics used for the same request?Not answered

2. Does it apply to the right organisation and scope?

CheckQuestionAnswer
06Does the evidence apply to the same legal entity that is answering the ESG questionnaire or request?Not answered
07If the evidence is group-level, is it clearly documented that your entity is covered?Not answered
08Does the evidence cover the site or sites your answer refers to?Not answered
09Does the evidence cover the relevant activity, business unit or organisational unit?Not answered
10Is it clear which sites, activities, employee groups or data are excluded from the evidence?Not answered

3. Does it match the requested period?

CheckQuestionAnswer
11Does the evidence relate to the period requested by the customer or questionnaire?Not answered
12Is the relevant period clearly visible in the document?Not answered
13Does the evidence cover the required period completely?Not answered
14Have you checked whether a newer version or newer data exists?Not answered
15Is it clear whether the evidence describes a historic position or the current state?Not answered

4. Is the source reliable and traceable?

CheckQuestionAnswer
16Is the source of the underlying information or metric clearly identifiable?Not answered
17Is a primary source available or accessible?Not answered
18If data was manually transferred or combined, has it been checked for errors?Not answered
19If the evidence contains a calculated metric, are input data, method and key assumptions documented?Not answered
20Are the unit, definition and denominator of the metric clear?Not answered

5. Is it current, valid and internally approved?

CheckQuestionAnswer
21Is the evidence valid or still substantively current for the relevant point in time?Not answered
22For versioned documents, is it clear which version is currently used?Not answered
23Have you checked whether the evidence has been replaced by a newer version?Not answered
24Is the document final or internally approved, rather than a draft?Not answered
25Can the responsible internal person or function confirm the evidence content?Not answered

6. Can a third party trace the answer back to the source?

CheckQuestionAnswer
26Can you clearly trace which customer question this evidence supports?Not answered
27If a metric is used, could another person reproduce how it was produced from the source data?Not answered
28Is the evidence named or referenced so it can be found again later?Not answered
29Are important assumptions, limitations or explanations documented where needed?Not answered
30Will company data and statements be internally confirmed before external use?Not answered

Open points

No red flags from the current answers.

Still to clarify

No checks marked unclear.

What to do next

  • Get internal confirmation: Have the underlying company information confirmed by the responsible internal function before external use.

This check does not assess legal compliance, assurance or acceptance by a customer, platform or auditor.

Reset this check?

All answers and the optional internal label for this evidence document will be cleared on this device.

Your inputs stay in this browser.

This checklist does not require an account or document upload. Your entries are not sent to evipace. Progress can be saved only in this browser.

30 checks in the ESG Evidence Readiness Check.

From tool to response.

Working through a customer ESG request and unsure whether your evidence supports the answer? Send us the request and the evidence list you are considering.

Send the ESG requestGet questionnaire supportSee methodology