ECOVADIS SUPPORT

EcoVadis assessment ahead? We prepare the answers and evidence for your review.

Send us the current assessment context and the documents you already have. We take on the preparation: mapping questions to data owners, drafting supportable answers, organising evidence and recording gaps. Your company confirms its facts and submits the assessment.

Send us your EcoVadis requestSee the EcoVadis evidence guide

Evipace is an independent service provider and is not affiliated with EcoVadis. We do not guarantee a score or assessment outcome.

The short version

The short version

What is EcoVadis?

EcoVadis is an independent business sustainability rating provider that assesses companies through an online questionnaire and the supporting documents they upload.

Large buyers commonly ask suppliers to complete an EcoVadis assessment, which covers environmental topics, labour and human rights, ethics and sustainable procurement. Answers are expected to be backed by documents that genuinely support them.

Evipace is an independent service provider and is not affiliated with EcoVadis. The assessment is run by EcoVadis; what its methodology expects of supporting documents is set out in its own documentation.

What documents does an EcoVadis assessment usually need?

Documents that evidence the specific answers being given, rather than a general library of company paperwork.

That typically means approved policies, management-system certificates, environmental and workforce records, procurement documents and any relevant reports — each matching the entity, site and reporting period the assessment covers.

The number of documents that can be submitted is limited, so relevance matters more than volume.

Sources: EcoVadis Help Center — Understanding supporting documents · EcoVadis Help Center — Why is the number of documents limited?

What you receive

The exact output depends on the assessment scope and available information. No score, medal level, acceptance, certification or improvement is promised.

  • Prepared questionnaire responses
  • Organised supporting evidence
  • Evidence-gap list
  • Policy or document drafts where appropriate
  • Quantitative inputs or calculations where in scope
  • Source references
  • Assumptions requiring confirmation
  • Internal review version

A review-ready handover

We prepare answers and evidence. Your company approves the facts and submits.

The output connects a proposed answer to the document that may support it, with scope and missing evidence visible before submission.

  1. You send

    The current assessment context and documents your teams already hold.

  2. Evipace prepares

    Draft response material, evidence mapping and an explicit gap list.

  3. You confirm

    Actual practices, document scope and final platform submission.

One item in an assessment preparation packIllustrative example · not a client case or EcoVadis question
Topic to verify
Energy consumption for the assessed site and period.
Prepared response material
[Verified energy figure and explanation] — only after source data and assessment scope are confirmed.
Possible evidence
An existing energy report and underlying invoices, if available and relevant.
Your confirmation
Entity or site, reporting period and whether the selected answer reflects actual practice.

If a supporting document is missing, the gap is recorded; no acceptance or score is implied.

A practical six-step preparation flow

  1. Share the assessment or request

    You send the current EcoVadis request, questionnaire context and the documents already available.

  2. Map the requirements

    We identify the information, evidence, scope and internal confirmations needed.

  3. Collect the available data and evidence

    Existing policies, certificates, metrics, records and prior materials are organised against the request.

  4. Prepare answers and document gaps

    Response material is prepared from supportable company information, with missing or weak evidence kept visible.

  5. Review the response package

    Prepared answers, sources, assumptions and gaps are reviewed before return.

  6. Client confirms and submits

    Your company confirms the company facts and remains responsible for final use and platform submission.

Service scope

What we help prepare

We work from the actual assessment request, available company information and the evidence your team can support.

  • Assessment review

    We break the request into clear information and evidence requirements.

  • Internal owner mapping

    We identify which function is most likely to hold each answer or document.

  • Evidence organisation

    We organise available supporting documents and flag weak or missing evidence.

  • Policy and document preparation

    Where a required company document does not exist, we can prepare a draft based on actual practices for internal review and approval.

  • Quantitative data preparation

    We structure relevant company data and calculations where they fall within scope.

  • Answer preparation

    We prepare concise response material based on the information the company can support.

  • Gap review

    Missing data, evidence and approvals remain visible.

  • Human review

    Prepared deliverables are reviewed before they are returned for client confirmation.

When this service fits and what you can send

Real blocks

Where EcoVadis preparation usually gets stuck

  • Questions span multiple departments

    The information may sit across HR, EHS, Quality, Procurement, Finance and Management.

  • A document exists, but does not clearly support the answer

    Evidence needs to match the actual statement being made.

  • A requested policy is missing

    A new draft can be prepared from real company practices, but it cannot be treated as historical evidence.

  • The data is incomplete

    Missing information should remain visible until it can be confirmed or calculated.

  • Evidence exists in different versions

    The current scope, date and company or entity need to be clear.

  • The company does not know what to upload

    The relevant supporting material must be selected based on what the response actually says.

Start with what you already have.

Do not build a perfect evidence library before contacting us. Start with the actual assessment and the documents you already have.

  • EcoVadis questionnaire or request
  • Existing policies
  • Certificates
  • Environmental data
  • Employee and workforce information
  • Supplier or procurement documents
  • Prior assessment materials
  • Reports
  • Supporting evidence
  • Internal spreadsheets or documents

Company control

What stays under your company's control

Evipace prepares information, evidence and response material. Your company remains the source of company facts.

A newly prepared policy or document can support future practice after internal approval. It should not be presented as proof of past implementation.

  • Company statements

    Statements about actual practices need internal confirmation.

  • Entity and site scope

    The response should match the assessment scope.

  • Evidence selection

    Documents should support the specific answer being made.

  • Platform submission

    Final submission remains with your company.

  • Outcome

    Evipace does not control scoring, document acceptance or assessment results.

Useful EcoVadis resources

Use these guides for evidence detail. Use the service when the assessment needs to be prepared.

Related Evipace services

An EcoVadis assessment usually overlaps with work a company is already doing for other customers.

FAQ

Frequently asked questions

What should we send to scope EcoVadis preparation?

Send the assigned assessment or an export, the assessed entity and sites, the deadline, existing documents and any previous scorecard. Evipace prepares answers, maps relevant evidence and identifies gaps for internal review. Work is based on the assigned assessment, not a universal document checklist; EcoVadis alone determines the rating.

What determines the cost of EcoVadis support?

The work depends on assessment scope, the number and quality of existing documents, previous assessment feedback and missing data or policies. Share the actual assessment to establish the preparation scope and timetable. Evipace's independent preparation work is separate from the platform's own assessment and subscription arrangements.

What is EcoVadis?

EcoVadis is an independent business sustainability rating provider. Companies complete an online questionnaire covering environment, labour and human rights, ethics and sustainable procurement, and upload documents supporting their answers. Buyers commonly ask suppliers to go through the assessment as part of supplier management.

What documents are typically needed?

Documents that support the specific answers given: approved policies, management-system certificates, environmental and workforce records, and procurement documents. Each should match the entity, site and reporting period covered by the assessment. Because the number of documents that can be submitted is limited, choosing relevant evidence matters more than uploading everything available.

What can be used as evidence?

A document that demonstrates what the answer claims. A certificate does not automatically answer every environmental question, and an existing policy does not by itself prove implementation. Where a document only partly supports an answer, that limitation is better recorded than overstated.

Can Evipace guarantee a score or medal?

No. Evipace does not control scoring, document acceptance or assessment outcomes, and does not promise a score, medal level or improvement. The work is preparing accurate, well-evidenced response material.

How does Evipace support the preparation?

We break the assessment into concrete information and evidence requirements, identify which internal function is likely to hold each answer, organise the available documents against the questions, prepare response material from what the company can support, and keep gaps visible for internal decision.

What happens if a required document does not exist?

It is recorded as a gap. Where a real company practice exists but is undocumented, a draft can be prepared for internal review and approval — but a newly written document is not presented as evidence of past implementation.

Who submits the assessment?

Your company. It keeps control of its EcoVadis account, confirms the company-specific statements and makes the final submission.

Next step

Already have the EcoVadis request?

Send us the assessment request and the documents you already have. We can start by identifying what is needed, what already supports the response and where the real gaps are.
Forward your requestSend us your EcoVadis request