Questions span multiple departments
The information may sit across HR, EHS, Quality, Procurement, Finance and Management.
ECOVADIS SUPPORT
Need help preparing for EcoVadis? We organise the answers and evidence with you.
EcoVadis can require information across multiple parts of the company: policies, environmental data, workforce topics, business practices and supporting documents.
The difficult part is often not finding one answer. It is understanding what the question requires, locating the right supporting material and keeping answers consistent with what the company can actually evidence.
Evipace helps structure that work before your company submits the assessment.
Evipace is an independent service provider and is not affiliated with EcoVadis. We do not guarantee a score or assessment outcome.
Real blocks
Where EcoVadis preparation usually gets stuck
A document exists, but does not clearly support the answer
Evidence needs to match the actual statement being made.
A requested policy is missing
A new draft can be prepared from real company practices, but it cannot be treated as historical evidence.
The data is incomplete
Missing information should remain visible until it can be confirmed or calculated.
Evidence exists in different versions
The current scope, date and company or entity need to be clear.
The company does not know what to upload
The relevant supporting material must be selected based on what the response actually says.
Service scope
What we help prepare
We work from the actual assessment request, available company information and the evidence your team can support.
Assessment review
We break the request into clear information and evidence requirements.
Internal owner mapping
We identify which function is most likely to hold each answer or document.
Evidence organisation
We organise available supporting documents and flag weak or missing evidence.
Policy and document preparation
Where a required company document does not exist, we can prepare a draft based on actual practices for internal review and approval.
Quantitative data preparation
We structure relevant company data and calculations where they fall within scope.
Answer preparation
We prepare concise response material based on the information the company can support.
Gap review
Missing data, evidence and approvals remain visible.
Human review
Prepared deliverables are reviewed before they are returned for client confirmation.
Start with what you already have.
Do not build a perfect evidence library before contacting us. Start with the actual assessment and the documents you already have.
- EcoVadis questionnaire or request
- Existing policies
- Certificates
- Environmental data
- Employee and workforce information
- Supplier or procurement documents
- Prior assessment materials
- Reports
- Supporting evidence
- Internal spreadsheets or documents
A practical six-step preparation flow
- 01
Share the assessment or request
You send the current EcoVadis request, questionnaire context and the documents already available.
- 02
Map the requirements
We identify the information, evidence, scope and internal confirmations needed.
- 03
Collect the available data and evidence
Existing policies, certificates, metrics, records and prior materials are organised against the request.
- 04
Prepare answers and document gaps
Response material is prepared from supportable company information, with missing or weak evidence kept visible.
- 05
Review the response package
Prepared answers, sources, assumptions and gaps are reviewed before return.
- 06
Client confirms and submits
Your company confirms the company facts and remains responsible for final use and platform submission.
What you receive
The exact output depends on the assessment scope and available information. No score, medal level, acceptance, certification or improvement is promised.
- Prepared questionnaire responses
- Organised supporting evidence
- Evidence-gap list
- Policy or document drafts where appropriate
- Quantitative inputs or calculations where in scope
- Source references
- Assumptions requiring confirmation
- Internal review version
Company control
What stays under your company's control
Evipace prepares information, evidence and response material. Your company remains the source of company facts.
A newly prepared policy or document can support future practice after internal approval. It should not be presented as proof of past implementation.
Company statements
Statements about actual practices need internal confirmation.
Entity and site scope
The response should match the assessment scope.
Evidence selection
Documents should support the specific answer being made.
Platform submission
Final submission remains with your company.
Outcome
Evipace does not control scoring, document acceptance or assessment results.
Useful EcoVadis resources
Use these guides for evidence detail. Use the service when the assessment needs to be prepared.
EcoVadis documents and evidence
Understand evidence relevance, scope, document limits and common mistakes.
Open resourceESG evidence for suppliers
Check what makes a document usable as evidence.
Open resourceESG evidence readiness check
Review one document before relying on it.
Open resourceESG data owners
Find which internal function is likely to hold the data.
Open resourceEnvironmental Policy
Prepare a policy from actual company practice without treating a new draft as old evidence.
Open resourceSupplier Code of Conduct
Keep supplier expectations clear when procurement evidence is part of the assessment.
Open resourceAlready have the EcoVadis request?
Send us the assessment request and the documents you already have. We can start by identifying what is needed, what already supports the response and where the real gaps are.