Company and reporting information
Legal entity, reporting period, sites, activities and reporting basis need to be clear first.
VSME SUSTAINABILITY REPORTING
Need to prepare VSME sustainability information? We help structure the report from your company data.
Preparing a VSME sustainability report starts with company data, not with writing a polished sustainability narrative.
Energy, emissions, workforce data, policies, environmental information and governance-related information may sit across several internal functions.
Evipace helps structure the relevant information, identify missing inputs and prepare a reviewable VSME reporting draft based on the company data available.
The exact information required depends on the reporting scope and the disclosures being prepared.
Report inputs
What goes into the report?
The report scope determines the final data set. These are common areas to map before drafting.
Energy and emissions
Electricity, fuels, purchased energy and Scope 1 and Scope 2 calculations may be relevant.
Environmental topics
Water, waste, resource use and other environmental information are mapped where applicable.
Workforce
HR data needs clear definitions for headcount, workforce categories, training and health and safety information.
Policies and practices
Approved policies, actual practices, initiatives and gaps should be separated.
Governance-related information
Company statements, incidents, confirmations and approvals need internal ownership.
Reporting service
From scattered company data to a structured reporting draft.
We handle the practical reporting work while keeping source information and company confirmation visible.
Scope definition
We establish which company or entity, sites and reporting period are being covered.
Data mapping
We map required information to the internal teams and documents likely to contain it.
Quantitative data preparation
We organise energy, emissions and other quantitative information relevant to the reporting scope.
Qualitative information
We structure policies, practices and company statements based on actual internal information.
Evidence and source mapping
We keep the source of important data and statements visible.
Gap review
Missing or unconfirmed information remains visible.
Draft preparation
We prepare a structured reporting draft for internal review.
Human review
The output is reviewed before the client confirms company facts.
You do not need a finished ESG data system before starting.
Send the information already available and the reporting purpose you are working from. We can identify what is usable, what needs calculation and what still needs confirmation.
- Company information
- Electricity and fuel data
- Emissions calculations if already available
- Workforce information
- Environmental records
- Policies
- Certificates
- Prior ESG or customer responses
- Existing reports
- Internal spreadsheets
- Relevant supporting documents
How the reporting work moves
- 01
Define reporting scope
We clarify why the report is being prepared, which entity and period are covered and what the output should support.
- 02
Map required disclosures
We identify which Basic or Comprehensive information is relevant to the agreed reporting purpose.
- 03
Collect available company data
Existing records, spreadsheets, policies, certificates and source documents are mapped to the reporting structure.
- 04
Prepare calculations and narrative inputs
Relevant quantitative data and qualitative company information are structured for review.
- 05
Review gaps and assumptions
Missing, not applicable, to calculate and to confirm remain separate statuses.
- 06
Prepare reporting draft
The structured information is assembled into a reviewable VSME reporting draft.
- 07
Client confirms company facts
Your company confirms scope, data, statements and final external use before the report is used.
A VSME report and a customer ESG questionnaire are not the same thing.
A VSME or Voluntary Standard report can create a strong reusable data foundation. It does not automatically replace a customer-specific request.
- 01
Framework
VSME provides a structured sustainability-reporting framework.
- 02
Customer request
A customer may ask different questions, periods, scopes, units or platform fields.
- 03
Evidence
Specific evidence may still be required for a particular answer.
- 04
Reuse
The data foundation can make recurring requests easier to answer.
- 05
Review
Each reuse still needs scope, period and wording checks.
What you receive
The output depends on the agreed reporting scope. This service does not provide assurance, audit, certification or universal customer acceptance.
- Structured VSME reporting draft
- Organised company data
- Scope 1 & 2 calculations where separately in scope
- Source and evidence mapping
- Gap list
- Assumptions requiring confirmation
- Supporting policy or document drafts where appropriate
- Review-ready reporting package
Reporting discipline
The company confirms the company facts.
Evipace can structure and draft the reporting content. The company remains responsible for confirming the facts and deciding how the report is used externally.
This keeps reporting grounded in company reality instead of turning gaps into polished but unsupported claims.
Entity and site scope
The reporting boundary needs company confirmation.
Company descriptions
Activities, sites and context should reflect the actual business.
Workforce information
Employee figures and definitions need internal ownership.
Policy status
Approved, draft and missing policies should stay distinct.
Environmental data
Operational values and calculation inputs need source traceability.
Targets and historical statements
Targets, incidents and past claims need a real basis.
Final external use
The company decides and confirms final use of the report.
Useful VSME resources
Use these resources for the data detail. Use the service when the reporting draft needs to be prepared.
VSME data guide
See the company data, disclosures and evidence areas to prepare.
Open resourceESG data owners
Map reporting data to Finance, HR, EHS, Quality and Management.
Open resourceESG evidence for suppliers
Connect report statements to documents and source records.
Open resourceScope 1 & 2 data calculation
Understand energy and emissions source data.
Open resourceReusable ESG data
Keep the reporting basis useful for future requests.
Open resourceReady to turn the company data into a VSME reporting draft?
Send us the information you already have or the reporting request you are working from. We can identify what is available, what still needs to be prepared and how the information fits into the reporting structure.